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Speed up every step of creating, tracking, and managing Certified Mail®

Our easy-to-use online software helps you move legal, asset recovery and other processes forward much faster – whether you're sending one, 100 or 100,000 pieces.

Real-world savings. Demonstrable ROI.

Substantial Savings vs. the Old-Fashioned Green Card.

Save time and money.

Everyone wants to eliminate wasteful steps and accelerate their productivity. Our clients report time-saving as high as 80% - by preparing, sending tracking and managing their USPS Certified Mail with our software. And with SimpleCertifiedMail.com, saving time is easy.

  • Receive the USPS Return Receipt (Electronic) – the legal equivalent of the PS3811 Green Card - within hours from the delivery of your letter.
  • Eliminate trips to the Post Office. Just hand to your mail carrier and you’ll receive electronic Proof of Acceptance within hours.
  • Eliminate postage meters in the preparation of Certified Mail. We use electronic postage in their place.
  • No more worrying about saving physical Green Cards for years. The Return Receipt (Electronic) comes in PDF format and can be stored digitally.
  • Enables clients to track their Certified Mail® costs by client.

How much money will you save?
Use the Calculator – and see for yourself.

See all the details: click here to download the advanced version of the savings calculator in Excel format.

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Monthly Savings:

Annual Savings:

SimpleCertifiedMail.com LLC is a BBB Accredited Computer Software Service in Cary, NC

Our Innovations

For a review of the innovations SimpleCertifiedMail.com has brought to Certified Mail, download our PDF brochure.

The Buzz...

“SimpleCertifiedMail.com helps us create USPS Certified Mail® labels with postage and addressee in under 30 seconds. Our regular USPS mail carrier picks up our items, so our people don't travel and wait at the Post Office. The prompt return of the Return Receipt (Electronic) helps us move forward to the next step in our Affidavit of Service and saves 3-5 business days.”

– P.W.
Managing Partner, Law Firm

» Our Brochure

» Our Step-By-Step Guide

 
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How you save time

The USPS does a great job of getting USPS Certified Mail® from place to place. SimpleCertifiedMail.com greatly speeds up the preparation, tracking and follow up of those mailed pieces. What's all this time worth to you?

Task The Old Way The SimpleCertifiedMail.com Way
Preparing USPS Certified Mail® forms 2-3 minutes to prepare and apply the standard PS3800 and PS3811 forms for USPS Certified Mail® with Return Receipt. 30 seconds. Just enter the address data on screen, make a few choices, and print a USPS Certified Mail® label on plain paper with your standard printer.
Adding postage 1-2 minutes to add postage with a postage meter. Or 30 minutes to drive to and from the Post Office. Takes no time. Postage is printed directly on the SimpleCertifiedMail.com label.
Getting Proof of Acceptance 30 minutes to drive to and from the Post Office and to wait in line to get a red stamp on the PS Form 3800 or Firm Book. One minute. Simply create and print a SCAN Form from within our service. Your Mail Carrier will scan the form and within hours, a PDF of the Proof of Acceptance appears in your account.
Signing up for Return Receipt (Electronic) 30 minutes to drive to and from the Post Office and to wait in line for the Post Office employee to accept payment for Return Receipt (Electronic). Takes no time. Just check the box on the screen.
Waiting for Proof of Delivery with Signature 2-8 days after delivery of the USPS Certified Mail®. The morning after the USPS Certified Mail® article is delivered, you receive Proof of Delivery through the Return Receipt (Electronic).
Filing PS3811 Green Cards 2-3 minutes per card, depending on whether you copy it first. Takes no time. Return Receipt (Electronic) is stored on our servers.
Retrieving Green Cards 5 minutes or a day, depending on whether the files have been archived. No need to search for the Green Card, since the Return Receipt (Electronic) is stored in your account.
Tracking and managing USPS Certified Mail® expenses Make copies of USPS Certified Mail® envelopes and give them to your controller for rebilling to clients, a laborious and time consuming process. Access all your transaction data online. Download an Excel file. Sort by Client, Matter, Date and much more.
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How you save money

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How the service improves your productivity:

Action The Old Way The SimpleCertifiedMail.com Way
No more difficulty sorting through Green Cards, or losing the Cards when you really need them. It’s tough to figure out exactly where each Green Card should be filed since they are often difficult to read. Plus, if you lose one, copies of Green Cards are not admissible in court. Return Receipt (Electronic) is easy to read and file, as we add the Recipient’s Address to each one. Plus, as a digital file, there is no original to lose. Just print a copy for the court. Store it on our servers for up to ten years. Or download to your own server at any time.
Faster process Need to wait for the return of the PS3811 Green Card which can often take 2 – 8 days to be returned to you. Simply attach the Return Receipt (Electronic) to the Affidavit of Service and move to the next part of the legal action. This enables you to move the legal, asset recovery (or any other process that depends on the Proof of Delivery) forward much faster than waiting for the eventual return of the Green Card.
Reduce corporate liability The drive back and forth to the Post Office exposes your firm to travel-related liability. No need to visit the Post Office to get Proof of Acceptance on the PS3800 form or Firm Book. Instead you receive a Proof of Acceptance PDF file in your account within hours of acceptance.
Efficiency Employees spend quite a bit of time filling out forms manually, traveling back and forth to the Post Office, waiting in line, and so forth. No forms to prepare. No applying postage. No trips to the Post Office to get Proof of Acceptance. No waiting extra days for receipt of the Green Card, then worrying about archiving the Green Card for years.
Better management of USPS Certified Mail® expenses Postage meters don’t link postage to clients – so there’s no easy way to figure our USPS Certified Mail® expenses and bill them back to clients. Also, Post Office visits result in petty cash and credit card receipts which are a nuisance to manage. All transaction records are maintained on our servers, making it easy to download Excel worksheets and sort them by date, client, matter number and much more. Great for internal expense management and for billing back to clients. Plus automatic refunds for pieces that are produced but not mailed.